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All email writing guides
62 guides to a clearer message
How to Congratulate a Colleague by Email
Write a warm congratulations email using confirmed news and details you know. Practise a promotion message, then revise it for a colleague you haven't worked with.
Advice vs Advise in Work Emails: Choose the Noun or Verb
Choose advice or advise by its job in the sentence. Practise a workplace request, rewrite it with the other form, and correct a thank-you message.
How to Introduce Yourself in an Email at Work
Write a clear first introduction to a work contact. Choose the relevant facts, explain your connection, and practise with an example and an editing task.
If vs Whether in Work Emails: Make the Reply You Need Clear
Both if and whether can introduce yes-or-no questions. Practice an email asking for a reply either way, then revise it so only a loan request needs a response.
How to Acknowledge an Email and State What Happens Next
Confirm what you received without implying approval. Practice a short workplace reply, then revise it when a document link opens an access-denied message.
In Case vs If in Work Emails: Prepare Ahead or Wait
Use in case for preparation and if for a condition. Practice a work email, then change the plan from printing spare copies to printing only on request.
Since vs For in Work Emails: Say When and How Long
Use since for a starting point and for for a duration. Practice a short work update, then revise it when an ongoing trial has already ended.
By vs Until in Work Emails: Deadlines and Duration
Choose by for a latest completion time and until for continuing work. Practice a short workplace email, then revise it when the task changes.
How to Use CC in a Work Email: Make Roles Clear
Choose To and Cc recipients, explain who needs to act, and practice revising both the address fields and the message when a colleague's role changes.
How to Request a Quote by Email: Give the Supplier What They Need
Request a supplier quote with clear specifications, costs and dates. Write a booklet enquiry, then revise it to compare two alternative quantities.
How to Write a Resignation Email with a Clear Last Day
State your resignation and last working day clearly. Practise a short email, then distinguish an agreed date from a request to leave earlier.
How to Ask Someone to Be a Professional Reference by Email
Ask for a professional reference with clear context and permission. Practise the email, then revise your request when the employer needs a letter instead.
How to Introduce Two People by Email
Connect two people with clear context and an agreed next step. Practise an email introduction, then revise it when one person's availability changes.
How to Thank a Colleague for Help by Email
Thank a colleague by naming their contribution and its actual effect. Write a short email, then revise it when the help and outcome change.
How to Recommend an Option by Email
Recommend an option with a clear reason, a fair comparison and an honest tradeoff. Practise a workplace email, then revise your choice when the budget changes.
How to Give Feedback on a Draft by Email
Give clear feedback on a colleague's draft. Name the passage, explain its effect on the reader, and practise separating an important revision from an optional preference.
How to Report a Technical Problem by Email
Explain a technical problem clearly in an email. Separate observed and expected results, state what you tried, and practise writing an accurate support request.
How to Give Clear Instructions in an Email
Write email instructions your colleague can follow. Put preparation before ordered steps, explain exceptions, and define completion with a practical exercise.
How to Forward an Email Professionally: Add Useful Context
Write a clear note above a forwarded email. Explain the context, preserve the original meaning, and show the new reader what to do with a practical writing exercise.
How to Answer Multiple Questions in an Email
Reply clearly when a work email asks several questions. Match each answer to its topic, explain pending information, and practice with an original workplace task.
How to Mention an Attachment in an Email: Examples
Write clear emails with attachments. Identify each file, separate reference material from review tasks, and practice explaining documents and shared links.
Could You Please vs Would You Mind? Email Examples
Learn when to use could you please and would you mind in work emails. Compare verb patterns, permission requests, clear replies, and a short writing exercise.
How to Ask a Client for a Testimonial by Email
Request an honest testimonial after a completed project without putting pressure on the client. Includes a first request, permission wording, and a follow-up.
Client Handoff Email: Introduce a New Point of Contact
Introduce a new account owner or project contact without leaving the client unsure who handles the work. Two examples cover a permanent handoff and temporary cover.
Scope-Change Email: Confirm Additional Project Work
Confirm a requested scope change before work begins. Examples show how to describe the addition, explain schedule effects, and ask for approval of an estimate.
How to Decline a Client Request Politely by Email
Say no to a client request that is outside scope, unavailable, or impractical. Examples explain the limit while offering an alternative you can deliver.
How to Tell a Client About a Project Delay by Email
Explain a project delay with a revised date, the effect on delivery, and the next update. Email examples cover a known new date and a dependency still being resolved.
How to Respond to a Customer Complaint by Email
Reply to a customer complaint with a specific acknowledgment and a practical next step. Examples cover a confirmed mistake and a problem that still needs investigation.
Out-of-Office Email Examples for Leave and Limited Access
Write an out-of-office reply with a return date, a useful contact, and realistic expectations. Examples cover vacation, limited access, and a short absence.
Time-Off Request Email: How to Ask and Explain Cover
Request time off with clear dates and a practical cover plan. Examples cover planned leave and a short appointment, while keeping personal details proportionate.
Project Handover Email: What to Include and Two Examples
Hand over a project or cover a period of leave with clear ownership, current status, document links, and outstanding decisions. Includes two email examples.
Project Status Update Email: Examples for Teams and Clients
Write a project status update that shows completed work, upcoming tasks, risks, and decisions. Examples cover an on-track project and a delay that needs action.
Approval Request Email: Ask for a Clear Decision
Request approval for a document, purchase, or project change. Two email examples explain the decision, supporting information, deadline, and next step.
How to Ask for Feedback by Email: Specific Requests That Help
Ask for useful feedback on a draft, presentation, or completed project. Examples show how to define the review, explain the timing, and avoid an open-ended request.
How to Ask for Clarification in an Email
Clarify an unclear deadline, instruction, or feedback comment without sounding confrontational. Examples show how to explain your understanding and ask a focused question.
How to Ask Your Manager for Help by Email
Ask for help with a decision, unfamiliar task, or blocked project. Two email examples show how to explain what you tried and the assistance you need.
How to Ask Your Manager to Prioritize Your Work
Ask your manager which task should come first when deadlines conflict. Email examples explain capacity, tradeoffs, and what you can deliver by each date.
How to Ask for a Deadline Extension by Email
Request more time at work with a realistic new deadline and a clear explanation. Examples cover a client deliverable, internal work, and an uncertain dependency.
How to Correct Information in a Professional Email
Send a clear correction when an earlier email contains a wrong date, figure, or instruction. Examples distinguish the correction from details that remain unchanged.
Apology Email for a Mistake at Work: 4 Examples
Apologize for a wrong attachment, incorrect information, missed commitment, or client error. Examples explain how to acknowledge the mistake and state the correction.
How to Decline a Job Offer by Email: Two Examples
Decline a job offer clearly and courteously, with examples for accepting another role or deciding the position isn't right. Includes advice on keeping the explanation brief.
How to Reply to an Interview Invitation by Email
Accept an interview invitation, choose a time, or clarify missing details. Email examples show how to confirm the role, date, time zone, and interview format.
Job Application Email: A Clear Example and Sending Checklist
Write an email when an employer asks you to apply by email. Includes a complete example, subject-line guidance, attachment checks, and advice on following instructions.
Interview Follow-Up Email After No Response: 4 Samples
Follow up after an interview when a recruiter hasn't replied. Four email samples cover a missed timeline, no promised date, another offer, and a final check-in.
How to Cancel a Meeting by Email: Clear Examples
Cancel a meeting with enough notice and a useful explanation. Examples distinguish a meeting that is no longer needed from one that must be arranged again.
Meeting Recap Email: Record Decisions and Next Steps
Write a meeting recap that identifies decisions, action owners, and dates. Examples cover an agreed plan and an unresolved decision that needs follow-up.
How to Reschedule a Meeting by Email: 5 Examples
Reschedule a meeting with a clear email, a brief explanation, and realistic new times. Examples for clients, managers, interviews, and last-minute changes.
Meeting Request Email: 5 Examples with Clear Agendas
Request a meeting with a clear purpose, proposed duration, and agenda. Five email examples for colleagues, managers, clients, and new professional contacts.
How to Ask for an Update by Email: 5 Useful Examples
Ask a client, colleague, or supplier for a status update with a clear question. Examples cover project progress, delayed work, approvals, and revised timelines.
Follow-Up Email Subject Lines for 6 Work Situations
Choose a clear subject line for a follow-up email to a client, recruiter, or colleague. Examples for reminders, approvals, interviews, and unanswered requests.
Second Follow-Up Email After No Response: 5 Examples
Already sent one reminder? Use these second follow-up email examples to ask for a decision, handle a blocked project, or close a quiet conversation.
How to Write a Polite Reminder Email: 6 Examples
Write a polite reminder for a deadline, missing document, approval, or meeting. Six email examples explain how to make the request clear without blaming the reader.
8 Professional Email Writing Exercises with Sample Answers
Practice professional email writing with eight workplace exercises. Compare your draft with sample answers for requests, reminders, apologies, and difficult replies.
How to Write Shorter Professional Emails Without Losing Detail
Shorten a business email while keeping the request, context, and deadline clear. A before-and-after example shows which sentences to cut and which details to keep.
Professional Email Greetings and Sign-Offs: What Fits?
Choose a greeting and sign-off that suit your reader and message. Examples cover first contact, ongoing conversations, team inboxes, and formal correspondence.
Business Email English for Non-Native Speakers
Write business emails in English with clear requests and familiar wording. Examples address translated phrases, politeness, deadlines, and a practical editing routine.
Professional Email Tone: Clear, Warm, and Formal Examples
See how small wording changes affect professional email tone. Compare requests, reminders, and disagreements, with advice for writing in English at work.
Professional Email Format: A Guide with Examples
Learn how to format a professional email, from the subject line and greeting to the request and sign-off. Includes a complete example and common editing fixes.
Thank You Letter or Email After an Interview?
Choose between a thank-you email and a handwritten note after an interview. Compare timing, contact details, and the circumstances where a letter may fit.
Polite Follow-Up Email After No Response: 8 Samples
Copy a polite follow-up email after no response. Eight samples for clients, colleagues, and applications, with timing tips and clear subject lines.
Thank You Email After an Interview: 8 Examples
Write a short thank-you email after an interview with eight adaptable examples, subject lines, and guidance for phone screens, panels, and final interviews.
How to Politely Decline a Meeting: 12 Email Templates
Decline a meeting politely with 12 email templates for scheduling conflicts, optional meetings, and client invitations. Give a reason and offer a useful next step.
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